​Calculating Your Service Hours
(Updated 2021 by Dani Carroll, County Extension Agent)
 
As an Alabama Master Gardener volunteer, you represent the Alabama Cooperative Extension System. As a representative, your goal is to help people improve their quality of life by sharing research-based, non-biased information.  
 
All volunteer service must be accepted or approved by the Local Master Gardener Coordinator. Volunteer hours are entered into the on-line service report at www.aces.edu/mgmanager .

The Master Gardener Program is a program of the Alabama Extension System. Under federal law, as part of the land grant universities (Auburn University and Alabama A&M), there is an important responsibility for bringing university-based education to Alabamians. Extension does this through our outreach programs like Master Gardener and reporting these activities to the federal government is required. When you volunteer as a Master Gardener, you are representing the land grant universities. You play an important role in this national network. So YES, it is important for local and county MG groups to report these community activities because these are proof of your contributions in the land grant network.
 
Four guidelines for validating volunteer work:
Will it benefit the community?
Is it associated with a non-commercial group?
Is it related to gardening, the environment, or an Extension program?
Are you helping people learn?
 
If you can answer yes to these four questions, then the activity meets the mission of the Master Gardener program and you should count it in your annual service report for volunteer hours.
 
You will more effectively represent the program and its mission when considering a variety of audiences to interact with during your volunteer activities. Examples: All documented hours relate to business meetings OR all hours related to writing a single article in the quarterly newsletter OR all hours are in an annual bed at the botanic garden – these are one sided and perhaps miss the mission of the MG Program.
 
Following are examples for activities that count toward Master Gardener service hours. 
 
Intern Master Gardener Volunteers
  • Any activity accepted or approved by the Local MG Coordinator counts as volunteer hours. The extension agent may request some of the Intern’s time be done on a specific project or type of volunteer service. Interns are required to participate in and report a minimum of 50 volunteer hours to accomplish certification (i.e. 10 of these 50 hours are to be done working the Master Gardener Helpline).
  • Attendance at extramural educational meetings counts as volunteer hours.
  • Travel time to and from a volunteer activity or to and from an educational workshop counts toward volunteer hours.
  • Participation in Alabama Master Gardener association meetings (local and/or state) counts as volunteer hours.
  • Drive time to monthly MG association meetings ONLY counts when you are an intern. Once certified, you ONLY count drive time if you are involved with a committee giving a report or have a specific responsibility at the meeting.
 
Certified Master Gardener Volunteers 
  • Any activity accepted or approved by the Local MG Coordinator counts as volunteer hours. To encourage Certified MG’s to stay active in the program, we request that they report half the volunteer hours required of Intern MG’s. This is a minimum of 25 volunteer and 10 CEU hours.
  • If you do not achieve these hours each year, your name will be removed from the MG Association roster even if dues are paid.
  • Time spent in Master Gardener Association business meetings counts as volunteer hours and the time spent listening to the speaker counts as CEU hours.
  • Drive time to monthly AMG association meetings ONLY counts when you are involved with a committee giving a report or have a specific responsibility at the meeting.
  • Travel time to volunteer activities counts as volunteer time.
  • Time spent listening to an educational speaker or topic should be counted as CEUs.  When entering your CEU hours into the service report, please supply a description of the event such as: the location, speaker, topic presented.
  • Labor in your garden or someone else’s in preparation for a program is volunteer time.
  • Time spent working the MG Association Plant Sale and time spent preparing and planting the plants for the sale is counted as volunteer time.
  • Time spent preparing food counts as volunteer time, but only for MG association meetings, MG programs or workshops and MG intern classes.
  • For Members of the Herb Society, a Garden Club, Tree Society, Bluebird Trail, etc.…. (Any clubs or societies that relate to the MG Program and has to do with gardening, plants, trees, water quality, insects, birds)- For those club meetings you can only count the educational program time as a CEU, NO volunteer time for the business meetings.  Time spent working with these clubs or associations to provide education to the public can counts as volunteer time.
 
Defining CEU's
These guidelines will help you decide if an activity should count toward CEU's:
  • Does the activity have a specific learning objective?
  • Is the speaker at the activity a recognized authority in the subject presented?
If you answer yes to these two questions, then count the activity toward your CEU's.  If you are still in doubt, ask an Extension agent.
 
You should also count CEU time spent researching a subject in preparation for teaching/presenting that subject to an audience.
 
Count CEU’s by the number of hours present in the activity (example: you attend the Fall AMGA CEU workshop; there are three speakers each giving a one hour program; this equals 3 hours of CEU’s).
  
Why do my hours have to be reported by December 31 or sooner?
Extension must compile an annual report of activities, numbers of contacts, impacts and results to the federal government at the beginning of each calendar year. Therefore, it is crucial to the accuracy of our report that you have your hours entered online by December 31 of each year. Reporting timely also ensures that you are recognized when it is time for the Hours Coordinator to turn in names for awards.
Common Questions:
 
I attended a workshop on pruning, how many volunteer hours do I receive?
If you attended a workshop on pruning, these hours count as CEUs NOT volunteer time.  No contacts are counted.  If you were the speaker or instructor, this would count as volunteer time (as would the drive time).  You would count the participants as your contacts if you were the instructor.
 
I attended the monthly master gardener association meeting, how many hours do I count?
Time spent in Master Gardener Association business meetings counts as volunteer hours and the time spent listening to the speaker counts as CEU hours.
 
Drive time to monthly AMG association meetings ONLY counts when you are involved with a committee giving a report or have a specific responsibility at the meeting.
At a MG Association monthly meeting, ONLY the educational speaker for the meeting can count each person present as a contact.
 
We went on a field trip to the botanical gardens in Mobile and drove 3 hours to get there.  How does this count?
The time spent at the botanical gardens on a tour learning about the plants is CEU.  Drive time does not count for CEUs.
 
Our local association would like to attend a charity event for XXXXXXXX.  How do we count this as hours?
This is great news!  Associations build friendships and do a lot of fun things together.  But this may not count as volunteer hours.  If you attended to teach and / or further knowledge for participants, just ask me if it can be approved for hours.
 
We have a fundraiser for the association coming up, and I am spending a lot of time in the demonstration garden preparing for the sale (tour, workshop, etc).  How do I count this?
Drive time and time spent preparing for the fundraiser counts as volunteer hours.  There are no contacts for this.